Monitoring & Evaluation

A  good sailor doesn’t leave the harbour without compass , as he travel , the compass helps him know that he is travelling in the right direction. In the same way , Planning, Monitoring, Evaluation and Research (PMER) has emerged as a top priority in the development projects like Khyber Pakhtunkhwa-Southern Area Development Project (KP-SADP). The discipline of Monitoring and Evaluation (M&E) of development interventions provides development managers with better understanding of learning, improving service delivery, planning and allocating resources, course correction and validating results as part of the accountability.

The M&E team is onboard since June 2013.The overall mandate of M&E staff  (M&E Specialist at PMU supported by three M&E Officers at Districts formation ) is to systematically oversee the implemented actions and suggest viable actions for the off-track interventions. They also foster learning by communicating issues and delays to the project management for timely course correction and restructuring the project deliverables.

The Project has been able to register a notable accomplishment in regard to establishing monitoring of the project. As per  mandate, a detailed Work Plan for the year 2013-14  has been chalked out in consultation with the all the relevant stakeholders that was approved by the Project Steering Committee on 23rd August 2013  . This work plan is a vehicle for engaging PMU and DIUs in clarifying objectives, planning, designing, and implementing activities.It goes without saying that Monthly Review Meetings have provided the platform for reviewing not only the Project progress on a regular basis but also in helping to identify various bottlenecks involved, and thereby provide for timely remedies. It has also facilitated the districts formation  in streamlining their planning and thus achieved better results vis-à-vis Project deliverables.

Infact, SADP   Results Monitoring  Framework have been outlined in detail in the Project Documents  . It identifies the indicators to be tracked; specifies the source, method of collection, and schedule of collection for each piece of datum required; and assigns responsibility for collection to a specific office, team, or individual. During implementation phase ,this matrix will serve as a useful tool to review progress and take corrective action.

Efforts are also underway to establish a Monitoring Information System (MIS).In addition, in this era of information technology ,it is planned that this MIS will be linked to Geospatial Information System (GIS) through the use of a Computer-Aided Design (CAD) program, and geo-referencing capabilities. Once this proposed system is operational, then all the planning and monitoring chapters of the Project would be automated for periodic progress updates which will also mitigate paper work.

Furthermore, baseline data collection (primary as well as secondary) has been started and a questionnaire has been prepared for the purpose. This baseline survey is scheduled to be completed by November  2013. The baseline survey result will be a cornerstone of  KP-SADP  final  evaluation strategy that includes a pre-post assessment by third party monitors.

In nutshell, developing effective M&E system takes time and asks for concerted efforts, and progress in this direction is well underway.

Highlights

All Pakistan KP-SADP Football Tournament held at Ghazni Khel area of District Lakki Marwat. Total 40 football teams from all over Pakistan participated in the tournament. Senior Minister KPK Inayatullah Khan was Chief Guest in the final match whereas Project Director KP-SADP Ghulam Habib and Senior Politician of the area Humayun Saifullah Khan were also present on the occasion. Young Bannu team grabbed the trophy by beating Shaheen Club Tank on penalty kicks. Chief Guest and other speakers on this occasion lauded KP-SADP efforts for the promotion of sports activities in this backward area of the province.
Project Director KP-SADP, Ghulam Habib visiting various developmental schemes of Street Pavement & Drainage, Water Channel Linings and reviewing the progress of work started in different union councils at district DIKhan. The PD directed the staff to ensure timely completion of schemes and also keep their eyes on quality of work. People of the area thanked the Project Director KP-SADP for awarding developmental schemes to their neglected areas.
Khyber Pakhtunkhwa Southern Area Development Project (KP-SADP) has established ‘One Solution Prefabricated Smart School’ at Dawlat Tajazai, district Lakki Marwat. The six-container classrooms outfit, is web-enabled, air-conditioned, solar system and multimedia with six projectors, internet facility, bio-matric attendance system, six laptops per classroom, student’s recreational area and even four toilets. Around 170 girls’ students of nearby villages will take benefit from this innovative education facility where each class has 28 students’ capacity.
This community outreach initiative by KP-SADP could help the government to provide high quality smart education at even the remote areas in the province.
SADP launch computerized complaints system to redress community grievances
The Khyber Pakhtunkhwa Southern Area Development Project (KP-SADP) has launched computerized complaint recording system to redress community grievances. Prompt action will be taken to redress public complaints under this system.
At initial stage the Interactive Voice Recording (IVR) system which is computerized complaint recording format has been started in the three southern districts of the province (D.I.Khan, Tank and Lakki Marwat) to make the developmental process more transparent and clear and redress the community complaints. It is further stated that in this IVR system, people of the concerned three districts can register their complaints on a free toll telephone number 0800-222-00. The complaints will be processed on a computerized database and quick action will be taken to solve the public concerns towards the project. The community people can also submit their suggestions through this system for the better results of developmental activities.
KP-Southern Area Development Project is a multifaceted developmental initiative of the Provincial Government for the recovery, rehabilitation and quick uplift of the three least developed and crisis hit Districts of Southern Khyber Pakhtunkhwa i.e. D.I. Khan, Tank and Lakki-Marwat.
The Project main objective is to strengthen the capacity of the targeted communities and to improve their livelihood options by providing them opportunities and access to social and productive infrastructure through their active involvement.
Pictures of inauguration ceremony